How to Choose the Right Conference Room Display

"We installed a big screen in our meeting room, but the text on the PPT is always blurry."

"Setting up a video conference takes forever!"

"We spent a fortune, but the projector was easier to use..."

If these sound familiar, you’re not alone. Many companies struggle to choose the right display for their meeting rooms—often ending up with expensive but impractical solutions. The key to avoiding this is simple: understand your meeting room’s actual needs.

A 10-person huddle room and a 50-person conference hall have vastly different requirements, and a setup for frequent video conferencing will differ from one mainly used for presentations. This guide will help you select the most suitable conference room display—so every meeting runs smoothly and efficiently.

1. Small Pixel Pitch LED Display

Best for: Medium to large conference rooms

With resolutions up to 4K and higher, small pixel pitch LED displays offer wide viewing angles, high brightness, high contrast, and smooth visuals. They are frequently seen in control centers, advertising, and events.

However, when viewed at close range, their high brightness may cause eye fatigue. A P1.8–P2.5 pixel pitch offers the best balance between clarity and cost for a medium-sized meeting room (20–50 people) with a maximum viewing distance of 5–8 meters.

Given that meeting rooms frequently have limited space, take into account front maintenance designs, which save valuable wall space and do away with the need for rear access.

2. LCD Video Wall

Best for: Medium to large conference rooms needing data visualization or multi-screen displays

High definition, vibrant colors, and striking contrast are characteristics of LCD video walls. Full HD (1920 x 1080) is usually supported by each panel, and multiple screens can be tiled for 4K or higher resolution. They are perfect for complex data displays or remote meetings because they support multiple computer inputs and outputs.

Their primary flaw is the bezel space between panels, which somewhat interferes with the smooth viewing experience. This problem has been reduced with the advent of ultra-narrow bezels, which are as thin as 0.88mm. Select panels with ≤1.88mm bezels for optimal performance, and allow 5–10 cm for installation margins.

3. Interactive Flat Panel Display

Best for: Small to medium rooms, especially for frequent video conferencing or interactive sessions

Interactive flat panels integrate display, touch control, wireless casting, and digital whiteboarding into a single device. Most models run on dual systems (Windows + Android) and support features like remote collaboration, screen annotation, and real-time sharing.

They come in sizes from 65 to 110 inches and are not designed for splicing, so they’re unsuitable for very large spaces.

A good rule of thumb for sizing:

Viewing distance = 1.5–2× the screen diagonal.

3–5 meters: 65–75 inches

5–8 meters: 86–110 inches

4. Commercial Projector

Best for: Small rooms or mobile/temporary setups

Projectors are very versatile, affordable, and simple to install. They are perfect for small meeting rooms with five to ten people or temporary offices. A lot of contemporary projectors allow USB playback and wireless casting, and you can change the projection distance to change the size of the image.

Lower contrast, sensitivity to ambient light, and limited interactivity are some of their disadvantages. Bright lighting tends to degrade image quality.

Guide to choosing brightness:

3000–4000 lumens in a dark room without windows

4000–5000 lumens of moderate light (with curtains)

Bright room with more than 5000 lumens without any curtains

5. LCD TV

Best for: Small to medium meeting rooms with basic presentation needs

LCD TVs are widely accessible, reasonably priced, and increasingly frequently have smart features and 4K resolution. With a maximum size of 130 inches, they provide good display quality.

However, professional meeting displays have multi-screen capabilities and touch interaction that TVs do not. Large models can be expensive as well. Make sure the screen fits comfortably in the room by making your choice based on the size of the wall and the viewing distance.

Concluding remarks

You will be in a better position to select the ideal display type for your conference room now that you are aware of its advantages and disadvantages. Please get in touch with us if you need professional advice or tailored solutions; we are here to assist you in creating a meeting space that is effective, up to date, and ideal for your requirements.

About Us

Toosen Optoelectronics Co., Ltd. specializes in the research, design, production, and sales of LED display products. Our offerings cover nearly every aspect of the LED industry, including advertising displays, full-color LED screens, transparent LED displays, and custom-shaped LED panels.

We are certified with ISO9001, CE, and FCC, and maintain strong partnerships with leading global companies in "We installed a big screen in our meeting room, but the text on the PPT is always blurry."

"Setting up a video conference takes forever!"

"We spent a fortune, but the projector was easier to use..."

If these sound familiar, you’re not alone. Many companies struggle to choose the right display for their meeting rooms—often ending up with expensive but impractical solutions. The key to avoiding this is simple: understand your meeting room’s actual needs.

A 10-person huddle room and a 50-person conference hall have vastly different requirements, and a setup for frequent video conferencing will differ from one mainly used for presentations. This guide will help you select the most suitable conference room display—so every meeting runs smoothly and efficiently.

1. Small Pixel Pitch LED Display

Best for: Medium to large conference rooms

With resolutions up to 4K and higher, small pixel pitch LED displays offer wide viewing angles, high brightness, high contrast, and smooth visuals. They are frequently seen in control centers, advertising, and events.

However, when viewed at close range, their high brightness may cause eye fatigue. A P1.8–P2.5 pixel pitch offers the best balance between clarity and cost for a medium-sized meeting room (20–50 people) with a maximum viewing distance of 5–8 meters.

Given that meeting rooms frequently have limited space, take into account front maintenance designs, which save valuable wall space and do away with the need for rear access.

2. LCD Video Wall

Best for: Medium to large conference rooms needing data visualization or multi-screen displays

High definition, vibrant colors, and striking contrast are characteristics of LCD video walls. Full HD (1920 x 1080) is usually supported by each panel, and multiple screens can be tiled for 4K or higher resolution. They are perfect for complex data displays or remote meetings because they support multiple computer inputs and outputs.

Their primary flaw is the bezel space between panels, which somewhat interferes with the smooth viewing experience. This problem has been reduced with the advent of ultra-narrow bezels, which are as thin as 0.88mm. Select panels with ≤1.88mm bezels for optimal performance, and allow 5–10 cm for installation margins.

3. Interactive Flat Panel Display

Best for: Small to medium rooms, especially for frequent video conferencing or interactive sessions

Interactive flat panels integrate display, touch control, wireless casting, and digital whiteboarding into a single device. Most models run on dual systems (Windows + Android) and support features like remote collaboration, screen annotation, and real-time sharing.

They come in sizes from 65 to 110 inches and are not designed for splicing, so they’re unsuitable for very large spaces.

A good rule of thumb for sizing:

Viewing distance = 1.5–2× the screen diagonal.

3–5 meters: 65–75 inches

5–8 meters: 86–110 inches

4. Commercial Projector

Best for: Small rooms or mobile/temporary setups

Projectors are very versatile, affordable, and simple to install. They are perfect for small meeting rooms with five to ten people or temporary offices. A lot of contemporary projectors allow USB playback and wireless casting, and you can change the projection distance to change the size of the image.

Lower contrast, sensitivity to ambient light, and limited interactivity are some of their disadvantages. Bright lighting tends to degrade image quality.

Guide to choosing brightness:

3000–4000 lumens in a dark room without windows

4000–5000 lumens of moderate light (with curtains)

Bright room with more than 5000 lumens without any curtains

5. LCD TV

Best for: Small to medium meeting rooms with basic presentation needs

LCD TVs are widely accessible, reasonably priced, and increasingly frequently have smart features and 4K resolution. With a maximum size of 130 inches, they provide good display quality.

However, professional meeting displays have multi-screen capabilities and touch interaction that TVs do not. Large models can be expensive as well. Make sure the screen fits comfortably in the room by making your choice based on the size of the wall and the viewing distance.

Concluding remarks

You will be in a better position to select the ideal display type for your conference room now that you are aware of its advantages and disadvantages. Please get in touch with us if you need professional advice or tailored solutions; we are here to assist you in creating a meeting space that is effective, up to date, and ideal for your requirements.

About Us

Toosen Optoelectronics Co., Ltd. specializes in the research, design, production, and sales of LED display products. Our offerings cover nearly every aspect of the LED industry, including advertising displays, full-color LED screens, transparent LED displays, and custom-shaped LED panels.

We are certified with ISO9001, CE, and FCC, and maintain strong partnerships with leading global companies in over 90 countries, including South Korea, the United States, and the United Kingdom.over 90 countries, including South Korea, the United States, and the United Kingdom.